Effective date: 13 June 2026
This policy explains how The Seminyak Beach Resort & Spa processes candidate personal information in the career portal, including profile information, application documents, notifications, and recruitment records.
This career portal is operated for recruitment needs of The Seminyak Beach Resort & Spa. In the recruitment context, the company manages candidate data provided through this portal.
Data may be used by HR and authorised internal personnel to review applications, contact candidates, arrange interviews, and continue selection or pre-onboarding processes.
We may process account data, contact details, candidate profile information, CV/resumé, cover letter, career history, education, certifications, skills, languages, profile photo, job preferences, and answers to vacancy questions.
We may also process technical data such as IP address, device information, activity logs, and access time for security, audit, system improvement, and prevention of misuse.
Sensitive information should only be provided if it is relevant and lawfully requested for recruitment. Please do not include unnecessary sensitive data in your profile, CV, cover letter, or question answers.
We process data to operate the career portal, create candidate accounts, receive and review applications, assess candidates, communicate with candidates, arrange interviews, support pre-onboarding, maintain security, and meet administrative or legal obligations.
We may also use aggregated or operational information to understand recruitment performance, improve candidate experience, and enhance portal quality.
Candidate data may be accessed by HR, relevant management, interviewers, and internal staff who need access for recruitment purposes.
Technology service providers such as hosting, storage, email, WhatsApp gateway, security, and HRIS integration providers may process limited information according to their role in supporting the system.
Where required by law or a valid request from competent authorities, we may disclose information as necessary.
Candidate documents such as CVs and profile photos are stored in a location that is not published as an open web folder. Document access is handled through application routes with login and permission checks.
We apply reasonable technical and administrative safeguards to reduce the risk of unauthorised access, improper modification, loss, or misuse of data.
We retain data for as long as needed for recruitment, HR administration records, audit, dispute handling, security, and legal obligations.
If you request deletion or restriction of processing, we will review the request. Some data may remain stored where needed for legal, audit, security, or recruitment record purposes.
You can update your profile, upload or remove specific CVs, manage profile preferences, change your password, and control information you add to the portal.
You may also contact HR for requests concerning access, correction, restriction, deletion, or other questions about how your personal data is used.
The portal may use cookies or similar mechanisms for login sessions, security, language preferences, feature operation, and basic technical analytics.
You may configure your browser to limit cookies, but some portal features may not work correctly if essential cookies are disabled.
This policy may be updated from time to time to reflect operational needs, system changes, internal policy, or applicable legal requirements.
The latest version will be made available on this career portal. By continuing to use the portal after an update takes effect, you acknowledge the latest available version.
For questions about this privacy policy or the use of candidate data, please contact the Human Resources Department of The Seminyak Beach Resort & Spa through the official company contact channel.
