Collection Notice

We collect information needed to operate the career portal, manage candidate accounts, and process job applications submitted to The Seminyak Beach Resort & Spa.

This may include your name, email address, phone number, location, candidate account information, saved searches, saved jobs, basic device and usage data, and information that you choose to add to your candidate profile.

For profiles and applications, we may process your CV/resumé, cover letter, profile photo, personal summary, career history, education, licences, certifications, skills, languages, job preferences, and answers to recruitment questions.

Please avoid including sensitive information that is not relevant to recruitment, such as health data, religious beliefs, political opinions, or other personal details that have not been requested.

Most information is collected directly from you when you create an account, update your profile, upload documents, save jobs, save searches, or apply for a position.

We may also record basic technical information when you use the portal, such as IP address, access time, visited pages, and system activity for security, audit, and service improvement purposes.

Where the recruitment process uses supporting services such as email, WhatsApp gateway, cloud hosting, or internal HR systems, relevant information may be processed through those services for operational needs.

We use your information to create and manage your candidate account, display vacancies, receive applications, record the CV you selected, store recruitment answers, and help HR assess candidate suitability.

We may also use information to send application notifications, arrange interviews, support pre-onboarding, maintain system security, create audit logs, and improve the career portal.

Without the required information, some portal features may not be available and your application may not be processed completely.

Your application information may be accessed by authorised HR team members, relevant management, interviewers, and internal The Seminyak Beach Resort & Spa personnel involved in recruitment.

We may process or share information with service providers that support the portal, such as hosting, email, WhatsApp notification, file storage, security, or HRIS integration providers.

We may also disclose information where required by law, regulators, courts, or competent authorities.

This portal is intended for recruitment by The Seminyak Beach Resort & Spa. Candidate data is primarily used for company recruitment purposes.

Some technology providers supporting the system may operate infrastructure or services in different locations. Where this occurs, we apply reasonable safeguards according to operational needs and applicable requirements.

You may update your profile, change contact details, remove specific CV files, manage preferences, or request assistance regarding access, correction, restriction, or deletion of your candidate data.

Certain requests may require identity verification and may be limited where information must be retained for legal obligations, audit, security, dispute handling, or recruitment records.

CVs, profile photos, and candidate documents are stored in a non-public storage area. File access is handled through the application according to permission checks.

We retain information for as long as needed for recruitment, HR administration, audit, security, and legal obligations. Information may be deleted or restricted upon valid request and according to applicable requirements.

For questions about the collection and use of personal information in this career portal, please contact the Human Resources Department of The Seminyak Beach Resort & Spa through the official company channel.